Your estimate in. A checked proposal out.
Upload the estimate you already built and a few of your past proposals. You get a commercial bid proposal in your own wording, checked by code and a second AI model.
- 25 credits a draft, no subscription
- A second AI model reviews every result
- Nothing to install or set up
You upload
- Restaurant_TI_estimate.xlsxHVAC and plumbing lines
- Past proposals (3)Used for your wording
You get back
| Item | Basis | Amount | Status |
|---|---|---|---|
| HVAC scope | 4 estimate lines | $42,400.00 | |
| All four HVAC lines match the estimate, and the subtotal is the sum of those lines. | |||
| Plumbing scope | 4 estimate lines | $33,500.00 | |
| All four plumbing lines match the estimate, and the subtotal is the sum of those lines. | |||
| Overhead and profit | 15% of $75,900 | $11,385.00 | |
| Computed by code from your markup, not by the model. Base bid: $87,285.00. | |||
| Electrical panel upgrade | Exclusion, by others | Not in price | |
| Listed under exclusions and stated in the proposal, not priced. Make sure this is what you meant to leave out. | |||
| Alternate 1: high-efficiency RTU | Offered, not in base bid | Add $3,036.00 | |
| Worded as an option and shown as an add to the base bid: $2,640 cost plus the same 15% overhead and profit. | |||
Base bid $87,285, with 5 items listed25 credits
You upload
- Retrofit_unit_pricing.xlsxPriced per fixture
- Past proposals (2)Used for your wording
You get back
| Item | Basis | Amount | Status |
|---|---|---|---|
| Fixture replacement | 42 fixtures at $685 | $28,770.00 | |
| 42 times $685.00 matches the estimate. Overhead and profit are already in the unit price. | |||
| Deposit | 10% of contract price | $2,877.00 | |
| Computed by code. The balance of $25,893.00 is billed as units are completed. | |||
| Fixture count | Estimated at 42 | Billed as replaced | |
| Unit-priced work is billed on fixtures actually replaced, so the total can move with the count. | |||
| Allowance, hidden conditions | Up to $6,500 | Only if used | |
| Billed only if used. It is not part of the contract price, so it does not change the deposit. | |||
Contract price $28,770, with 4 items listed25 credits
You upload
- Clinic_HVAC_estimate.txtHVAC and electrical lines
- Addendum_1.txtChanges one item
You get back
| Item | Basis | Amount | Status |
|---|---|---|---|
| Rooftop unit RTU-1 | Changed by Addendum 1 | Needs your price | |
| The addendum changed this item and no file carries a new price. It never prices the item for you: it marks it and waits for a revised estimate. | |||
| Electrical scope | 2 estimate lines | $7,050.00 | |
| Both electrical lines match the estimate, and the subtotal is the sum of those lines. Neither depends on the changed unit. | |||
| Base bid | Depends on RTU-1 | Needs your price | |
| The HVAC subtotal, overhead and profit, deposit and retainage all depend on RTU-1, so each reads PRICE REQUIRED FROM CONTRACTOR too. | |||
2 of 3 items wait for your price25 credits
Invented sample jobs and numbers. No real contractor or client. Select a status to see why.
How it works
-
Upload your estimate
Your line items, prices and job facts, plus two or three of your own past proposals for wording.
-
We draft and check
Software drafts and code adds up the totals. A second AI model reviews it and lists what is left.
-
Download and send
A Word file, a PDF and a check record. Read it, edit it and send it yourself.
What you can put in the job notes
Optional. Write the instructions below one per line as Label: value. Everything else is read as extra context for the job.
- Revises job The earlier proposal a revision round revises, by its job id. A first draft does not use it.
Revises job: 01a0ec14-7d33-7c06-8d20-89131c96ac38
At most 4,000 characters.
What you download
The drafted proposal
Cover letter, scope by trade, assumptions, exclusions, alternates and payment terms.
Computed totals
Subtotal, markup, tax, deposit and retainage or progress draws.
Check record
Lists the items to check and shows which estimate line backs each dollar figure.
Word and PDF
Both formats, with nothing added to them, ready for you to read and send.
How it compares
| By hand | ScopeClerk | Self-serve proposal tools | |
|---|---|---|---|
| Who writes the draft | You, from an old file | We do, from your estimate | Software you run yourself |
| Exclusions, alternates, retainage | Whatever the old file had | What it is built for | Not shown on their pages |
| Second-model review of the numbers | You, by hand | Yes, problems left are listed | Not stated |
| Price | Your hours | 25 credits a draft | Monthly plans, or not published |
Pay per job, no subscription
Proposal draft costs 25 credits. Credits never expire.
- 25 credits $25 $1.00 a credit Buy 25 credits
- 100 credits $90 $0.90 a credit Buy 100 credits
- 500 credits $400 $0.80 a credit Buy 500 credits
- 2,000 credits $1,400 $0.70 a credit Buy 2,000 credits
Haven't bought credits yet? 3 to 6 days after you sign up, we add 5 credits toward your first job, once.
Credits are shared across every ClerkRow tool: buy them on any of our sites and spend them on any other. See every tool at ClerkRow. Welcome credits are given once per person, not once per site.
What a credit and a unit mean
A credit is the prepaid unit you spend on jobs: each kind of job costs a fixed number of credits, and a credit costs between $1.00 (25-credit pack) and $0.70 (2,000-credit pack).
- Proposal draft: 25 credits
- One proposal drafted from one job estimate (up to 8 files of 10 MB each) optionally with your past proposals for voice; every figure is computed by code.
- Revision round: 25 credits
- One revision of a proposal you already received, from your requested changes or a revised estimate (up to 8 files of 10 MB each); a second AI model reviews it.
What a job costs
- 1 draft (25 credits)
- $25Buys 1 × 25
- 5 drafts (125 credits)
- $115Buys 1 × 100 + 1 × 25
- 5 revisions (125 credits)
- $115Buys 1 × 100 + 1 × 25
Your files, handled carefully
Hosted on AWS
The service and its storage run on AWS. The AI is Claude on Amazon Bedrock.
Deleted on a schedule
Paid work is kept 365 days, then removed. Unused uploads go after 72 hours.
Not used for training
The Bedrock calls are not used to train any model, and your files are never sold.
Code does the arithmetic
The model writes wording. Ordinary code computes every total.
Questions
Is this legal advice or a second opinion on my pricing?
No. The review checks that the draft's numbers and scope items match your estimate. Whether your pricing, terms or exclusions are wise stays with you. Read the draft before you send it.
How is each proposal reviewed?
A second, stronger AI model reviews every result and lists what is left for you to decide; the drafting model corrects the serious problems the review finds, and code checks every correction. Results are not verified by a person.
Will it sound like us or like a template?
Send two or three of your own past proposals with each job. They are used for phrasing only and are not carried over to the next job, so send them again each time.
How do credits and revisions work?
A proposal draft is 25 credits and each revision round is 25, so a draft plus one revision is 50.
Do I need a subscription?
No. Buy a pack when you have a job to bid. Credits never expire, and there are no seats and no monthly minimum.
Who is behind ScopeClerk?
ScopeClerk is made by NETBEARS TEAM SRL, a small software company, with two founders: one technical and one who handles outreach. ScopeClerk is new, we have no customers to quote yet and it is not proven on a real job, so the samples here use invented jobs.
Something else? Contact us.
Your next commercial bid, drafted and checked.
Sign in, upload your estimate, download a proposal you can read and send.